SYNOPSIS
TAKEN BY THE TOWNSHIP BOARD
THE CHARTER TOWNSHIP OF INDEPENDENCE
May 10, 2016
A. A Regular Meeting of the Charter Township of Independence Board was called to order at 7:00 PM at Independence Township Hall.
B. The Pledge of Allegiance was given
C. ROLL CALL: Present: Kittle, Pallotta, Brown, Aliaga, Ritchie, Schroeder
Absent: Lohmeier
There was a quorum present.
Also Present: Stacey Bassi, Director of Assessing; Mark Brown, Lieutenant/GIS Specialist; Lisa Christensen, Recreation Supervisor, PR&S; Doreen Groth, GIS Specialist; Larry Hess, Park System Superintendent, PR&S;
Wendy Hillman, Finance Director; David McKee, DPW Director; Barbara Rollin, Senior Division Supervisor, PR&S; Derek O. Smith, PR&S Director; Richard Carlisle, Carlisle/Wortman, Associates; Nancy Faught, Hubbell, Roth & Clark, Inc.; Frank Fisher, Geospatial Services Manager; Johnson & Anderson, Inc.; Randy Ford, Hubbell, Roth & Clark, Inc.; Steven P. Joppich, Johnson, Rosati, Schultz & Joppich, PC
D. APPROVAL OF AGENDA: As presented
E. CLOSED SESSION: None
F. BOARD/PUBLIC ANNOUNCEMENTS: Trustee Schroeder; Trustee Aliaga
G. PUBLIC COMMENT: None
H. PUBLIC HEARING: None
I. PRESENTATIONS AND REPORTS:
1. REPORT: Supervisor’s Update (Patrick J. Kittle, Supervisor)
a. Contaminated Wells Issue – Maple Drive
2. REPORT: GIS Road Plan to the Future (Doreen Groth, GIS Specialist; Mark Brown, Lieutenant/GIS Specialist
3. PRESENTATION: 2016 IT Review and Recommendation Report (Barbara A. Pallotta, Clerk; David McKee, DPW Director)
J. CARRYOVER / POSTPONED AGENDA ITEMS: None
K. CONSENT AGENDA:
1. Approval of the Board of Trustees Regular Meeting Minutes of April 19, 2016.
2. Approval of Payroll of May 6, 2016 and the Check Run of May 3, 2016, for a Total Amount of $1,106,314.11.
3. Adoption of Proclamations Recognizing 2016 Clarkston Community Awards Recipients
4. Approval of Memorandum of Understanding (MOU) – Independence Township and Friends of Ryan Kennedy
5. Approval of Budget Amendment – SAW Grant Activity
6. Rescission of Motion Adopting Travel and Mileage Procedure Policy
L. ITEMS REMOVED FROM THE CONSENT AGENDA: None
M. REGULAR BUSINESS:
1. Adoption of Resolution Revising Construction Cost Estimate – Avington Park Condominium Subdivision / Private Road Improvement Special Assessment District
2. Adoption of Resolution #4-Avington Park Condominium Subdivision / Private Road Improvement Special Assessment District
3. Award of Bid and Approval of Budget Amendment – Senior Center CDBG Accordion Door Project
4. Acceptance of Proposal – Playground Equipment Installation at Clintonwood Park
5. Amendment of Previously Adopted Motion #2014-03-049-3 – Establish 2015 Ready to Serve (RTS) Quarterly Rate
6. Acceptance of Quote for the Purchase of Used Vehicle and Authorization of Disposal of Asset with Cost Basis Greater than $5,000.00 – DPW
7. Establishment of the Information Technology Oversight Committee (ITOC)
8. Acceptance of Proposal for Development of Request for Qualifications (RFQ) for Document Management System and Scanning Services
9. Amendment of the Charter Township of Independence Procurement, Petty Cash, and Credit Card Policy
10. Amendment of Employee Policy & Procedure Manual – Election to Independence Township or School District Elective Office
11. Amendment of Employee Policy & Procedure Manual – Employee Engagement in Political Activities During Working Hours
12. Authorization to Dispose of Assets with Cost Basis Greater than $5,000 – Assessing, PR&S, DPW Departments
13. Acceptance of the 2015 Sashabaw Corridor Improvement Authority (CIA) Annual Report
14. Approval of Interlocal Governmental Agreement and Budget Amendment – Design Engineering / N. Sashabaw Road Widening Project
15. Approval of Letter of Interest for Joint Road Project – Charter Township of Brandon
N. COMMUNICATIONS / FUTURE AGENDA ITEMS / REPORTS:
1. Minutes: Corridor Improvement Authority (CIA) – Regular Meeting, November 5, 2015
O. BOARD MEMBER COMMENTS: Clerk Pallotta
P. ADJOURNMENT: The Regular Meeting adjourned at 9:08 PM.
Respectfully Submitted,
Barbara A. Pallotta, CMC
Township Clerk
Published: Wednesday, May 18, 2016